How to write better e-mail

Being able to write clear and concise e-mail becomes even more important for teleworkers. Especially for teleworking managers, according to FCW, who “will rely on e-mail to convey the bulk of information to their employees, which leaves little room for messages that are confusing, unfocused or, worse, offensive.”

They offer the following tips, courtesy of the Corporate Executive Board:

  1. Compose a subject line that conveys the content and urgency of your message. Examples include “Action Required: Project Plans” and “Request for a Decision: Executive Committee Meeting.”
  2. In replying to or forwarding a message, change the subject line to reflect a changed subject, if appropriate.
  3. Be concise in your responses, though not unnecessarily brief. Respond with sufficient information for the recipient to understand you.
  4. Focus on only one topic in each message. Keep messages clear, brief, and easy to file and retrieve.
  5. Be professional. Even though e-mail is relatively informal, it still requires thought and organization. Ask yourself: What do I want to say? What do I intend the message to accomplish? What action or reaction do I want?
  6. Avoid sending too many for-your-information messages that require no action on the part of the recipient.
  7. Follow any important message that might evoke emotion or misunderstanding with a telephone call. You might not be fully aware of the impact of the message unless you speak with and listen to the recipients.
  8. Don’t shout. Be mindful that your readers might feel they are being yelled at if you send a message typed in all capital letters.

Missing from the list is any opinion on those happy smiley or winky face icons, but we’re guessing those should be avoided. ;)